Subject: Progress Report for the Month of January 2020
A. Project Background
Avicenna University as the first and the only non-for-profit university in Afghanistan began the delivery of high quality educational services for the people in 2010 by the Afghans who returned to the country from abroad to serve Afghan people. Though, the university is charging fees against its educational services but the NGOs law does not allow the university revenues to be spent for personal gains. The university revenues spent on the university’s own development, researches and programs quality. Part of the university’s development program is construction of AVC aiming for the university to have its own permanent campus which is located in Omide Sabz Township, South-west of Kabul.
B. Rationale of the Report
The AU complex is a construction project and the foundation is already established. This project will be mainly constructed through internal and external sources. Internal sources are the revenues of the university coming out of student’s fees and charges, project income and other sources that are received by the university activities implementation which is the minor funding source of the project. The major funding source of the project is external including charity provided through individuals and entities willing to support AU. The university is committed to be transparent in the expenditures and be accountable to donors who somehow helped university in the implementation of this project. AU has also committed to document all the inflows and outflows of cash and in-kinds in details, develop report and share with the public so that the public and specifically the project funders will understand the amount and the methods of expending the public funds. This report will list all the sources supporting the project and also accounts all the expenses of the project.
Project Progress
Avicenna University has completed architectural design, structure design, water piping system, electricity system and canalization as well as excavation, grillage, leveling, bar banding, shuttering and concrete placing of the foundation, walls and pillars of first phase of first floor, shuttering and concrete placing of second floor of both phases. Until now, 15% of the project completed and 6500m3 concrete planted.
The total cost of this project is estimated to be around 10 M USD and the value of 1300000 USD is contracted with companies for the construction of the foundation and concrete placing of the first two floors and the value of 1146347 USD paid to the commitments. Out of this amount paid by the university, 56.2% is covered through the university revenues, 27.5% is covered through the public assistance, 14% is covered by loan received from Afghanistan Islamic Bank. Amount of 25000 USD need to be paid by AU urgently. There are 50 persons working daily on the site from the beginning of the project and till now AU spent 761 tons of Bars, 6500 M3 concrete and 3035 tons Cements.
C. Project Expenses
1. Contract between Avicenna University and Omran Holding Group
Avicenna University has contracted with Omran Holding Group to design the architecture of the new complex and the design is completed. The amount of this contract is 53750 USD and OHG offered a discount of 34000 USD and received 19750 USD for the design of the complex.
2. Contract between AU and Gholghola Group
AU has announced the work of excavation and all the procurement process has been finalized. The procurement committee decided to contract excavation of the complex with Gholghola Group and the contract has been signed. The cost of the contract was 87000 USD and the selected company has excavated around 42000 m3 soil and around 50003 soil leveled for free.
3. Contract of AU with Mahmoodi Brothers on Production of Concrete
Avicenna Univesity completed the bidding process and Mahmoodi Brothers Company was selected to provide concrete for the complex. The cost of per m3 concrete is determined 15 USD and the foundation of both phases are completely concreted. Pillars and walls of first floors and its roof have completed and for completing this work, 94195 USD paid to the company and 9000 USD also need to be paid.
4. Contract of AU with Mr. Najib Mozaffari
Avicenna Univesity completed the bidding process for concrete placing, bar-banding and shuttering and Mr. Najib Mozffari was selected and signed the contract. Based on this contract first and second phases of the foundation Shuttering, bard banding and concrete placing will be done and pillars and walls of first floor will be completed and they are in the stage of Shuttering, bard banding and concrete placing for the second floor. An amount of 103024 USD is paid and 14692 USD should be paid.
5.Contract between AU and Sedaqat Etimad Construction Company for Provision of Construction Materials
Avicenna University has contracted with Sedaqat Etimad Construction Company to provide different kinds of crashes (Nakhoti, Badami and Shosta) and per m3 sand has contracted 11 USD. All the materials needed for the concrete plantation of the foundation of first and second phases and pillars of first phase are provided. For this contract, 46212 USD is paid and 3707 USD need to be paid.
6. Contract between AU and Ayate Afghan Company for Testing Construction Materials
Avicenna University has contracted with Ayate Afghan Company to test all the construction materials. AAC has tested all the materials used up to date and committed to test these materials for free without any charges.
7. Contract between AU and Omega Electrical Services
Avicenna University has announced the electrical works of the complex in May 2019 and after the completion of the bidding process, Omega Electrical Services has been selected to complete the electrical works of the complex and the contract is signed. The company completed piping of first floor of phase 1 and phase 2 so AU paid 8132 USD for them.
8. AU contract with Garmafan Company on heating, cooling, water piping and wastage system
AU has selected Garmafan Company after completion of the bidding process to work on the heating, cooling, water piping and wastages systems. The work has started by the company and the total contract for this work is 632781 USD.
Gross payment by AU for the project
|
No |
Contracted Company | Subject of Contract | Paid Amount (USD) | Due Amount |
| 1 | Omran Holding Group | Architectural Design | 19750 | |
| 2 | Gholghola Group | Excavation | 87000 | |
| 3 | Ettifaq Chahe Amiq Company | Digging Well | 9456 | |
| 4 | Rahim Gardezi Trading Company | Purchasing 55 tons of Bar | 250000 | |
| 5 | Siman Zabol Industrial Company | Purchasing 555 ton of Cement | 30589 | |
| 6 | Khashroodi Brothers Company | Government Liaison and costumes clearance | 37332 | |
| 7 | Haji Hakim Transportation Company | Transportation of Cement from Nimroz to Kabul | 45551 | |
| 8 | Ettifaq Arya Construction Company | Purchasing concrete placing materials | 2670 | |
| 9 | Sedaqat Etimad Construction Company | Purchasing of concrete placing materials | 46212 | |
| 10 | Najib Mozaffari | Bar-banding and shuttering and placing of concrete | 103024 | |
| 11 | Mahmoodi Brothers | Provision of concrete | 94195 | |
| 12 | Mr. Amir Assadi | Animation and Sounding | 2460 | |
| 13 | Purchasing materials for well | 5045 | ||
| 14 | Gholghola Group | Improving electricity to phase 5 | 2518 | |
| 15 | Zamzam Folad Trading Co LTD | Purchasing 507 ton Sikh | 210781 | |
| 16 | Other costs including construction of store, installation of machines, gabion for protecting project boundaries and staff salary | 55000 | ||
| 17 | Norzai Brothers Cement | Purchasing 355 cements | 18194 | |
| 18 | Mohammad Zaman Cement | Purchasing of Cements | 62647 | |
| 19 | Motmayeen Regration | Purchasing of Crash | 18488 | |
| 20 | Haji Kamran Regration | Purchasing of Crash | 19099 | |
| 21 | Esmail | Backfilling of Foundation | 3000 | |
| 22 | Abdul Hamid Afshar Ezogam | Ezogam the surrounding wall of phase 1 | 5653 | |
| 23 | Omega Electricity Services | Piping and wring of first floor roof | 8132 | |
| Total | 1146347 | |||
Payments need to be done
|
No |
Contracted Company | Subject of Contract | Paid Amount (USD) | Due Amount |
| 1 | Mahmoodi Brothers | Provision of Concrete | 9000 | |
| 2 | Najib Mozaffari | Bar Banding, Shuttering, Concrete placing | 16000 | |
| Total | 25000 | |||
Liability of the Project from Individuals
| No | Individual/company | Subject of the contract | Due amount to be paid (USD) | |
| 1 | Mohammad Amin Ahmadi | Purchasing of 55 tons of Armartor for walls and pillars of first floor | 23254 |
Sources of Funds
The amount of money spent on the abovementioned contracts and works are funded through the following sources:
- Avicenna University’s Internal Sources funded amount of 644299 USD which comprises 56.2% of the total funds.
- Public Assistance funded amount of 315591 USD which comprises 28.4 % of the total funds.
- Personal loans 23254 USD which comprises 2.6% of the total funds.
- Afghanistan’s Islamic Bank Loan 167860 USD which comprises 14.6% of the total funds.
Public Assistance
Avicenna University has started its internal campaign to attract assistance from university lecturers, entrepreneurs, investors, cultural, civil and political activist, students, and other Afghans living in Europe, Canada and Australia. Total funds received from them until January 10, 2020 is 315591 USD and Avicenna University leadership would thank them.
List of Contributions of Australian Afghans before Dr. Ahmadi’s Travel
| No. | Complete name of the organization/Person | Assistance in USD | Assistance in AFN |
| 1 | Haji Danish | 3320 | 0 |
| 2 | Baba Mazari Foundation in Australia | 6850 | 0 |
| 3 | Baba Mazari Foundation in Australia | The cost of visa, return ticket from Kabul to Australia and back, stay in delhi for one night for Dr. Ahmadi |
List of contributions of Australian Afghans after Dr. Ahmadi’s Travel
| No | Name of the organization/individual | Amount (USD) | Amount (AFN) | Comment |
| 1 | Melborne Afghans in the First Round | 23000 | 0 | |
| 2 | Aghile Oruzgan Association | 9950 | 0 | |
| 3 | Aghile Dawood Association | 4389 | 0 | |
| 4 | Kateb Association (Markaze Islami Ershad) Greenwell Branch – Sydney | 0 | 3000000 | |
| 5 | Ahlobait Islamic Center – Perth City | 0 | 1664700 | |
| 6 | Melborne Afghans in the Second Round | 40000 | 0 | |
| 7 | Mohammad Shafi Khaish | 330 | ||
| 8 | Imam Hussain Islamic Center | 15330 | ||
| 9 | Kawsar Islamic Center | 1500 | ||
| 10 | Etrat Islamic Association | 550000 | ||
| 11 | Tawhid Center – Perth City | 206700 | ||
| 12 | Rasol Akram Center | 165800 | ||
| 13 | Imam Ali Center | 18447 | ||
| 14 | Al Zahra Center | 125870 | ||
| 15 | Melborne Afghans | 350 | ||
| 16 | Etrat Center | 161120 | ||
| 17 | Hotqol Aghile Association | 157210 | ||
| 18 | Ershad Islamic Center | 10560 | ||
| 19 | Tawhid Center – Perth | 210000 | ||
| 20 | Foolad Association – Melborne | 199800 | ||
| 21 | Sayed Mahdi Balkhi and Rauf Rezaee | 3960 | ||
| 22 | Zahir Mirzaee | 80220 | ||
| 23 | Janali Hussaini and Mohammad | 84000 | ||
| 24 | Katib Association – Greenwill | 473000 | ||
| 25 | Liaqat Ali Rezwani | 52000 | ||
| 26 | Karbalaee Ali Daryab | 39440 | ||
| Total | 127816 | 7170580 | ||
Australian Afghans’ Assistances are spent on the following items:
| No. | Contractor | Subject of the Contract | Amount Paid (USD) | Comments |
| 1 | Sedaqat Etimad Construction Company | Purchasing construction materials for the foundation of second phase | 12403 | |
| 2 | Mr. Najib Mozaffari | Bar-banding and shuttering | 21236 | 300000 AFN |
| 3 | Mahmoodi Brothers | Provision of concrete for the second phase | 28030 | |
| 4 | Zamzam Folad Trading Co. LTD | Purchasing of 57 tons of Bar | 89581 | |
| 5 | Mohammad Zaman Cement | Provision of Cement for the first floor | 21501 | 1143526 AFN |
| 6 | Motmaeen Regration | Provision of Crash | 1717 | 501429 AFN |
| 7 | Bakhtar Parwan Construction Company | Provision of Crashes | 7717 | |
| 8 | Esmail | Backfilling and grillage | 1000 | |
| 9 | Water tanker, water pump and pipes | 993 USD | 30200 AFN | |
| 10 | Abdul Hamid Afshar Ezogam | 276750 AFN | ||
| 11 | Miscellanous expenses | 93960 | ||
| 12 | Engineer Suhrab Haidari | Salary | 5000 | |
| Total | 189178 | 2345865 | ||